Records Management
Records Management is a fully equipped in-house scanning/microfilming operation, designed to convert paper to microfilm or electronic images by offering a variety of records management services.
Records Management Mission Statement
The mission of Records Management is to provide a sound records management program to ensure the University retains the necessary information to meet legal, financial, administrative, research, and historical needs set forth in the State Records Act, for the orderly gathering and processing of University information in the most cost-effective manner.
The Records Management Program accomplishes this mission by:
- saving records and all information necessary for the continued operation of the University
- providing for the safety of stored records (in any media)
- retaining no more records than necessary
- retrieving stored records when needed
- establishing effective filing systems
- providing a cost-effective microfilming and imaging operation
Records Management follows the recommendations set forth by the State Records Act for the disposition of state records. These recommendations are found under Administration and Consulting.
Document Retrieval
Records Management provides the service of locating and printing information that has been stored on microfilm and CD. These records can be distributed to faculty and staff via Campus Mail, fax, telephone, or e-mail upon request. These records are only provided to the department of record (the department who maintains the record). Anyone requesting information must contact the department of record.
Please contact Mike Reiman or Jamie Qualls at 618-536-6613 for further information.
Email Management
The following links are intended to be used as guidelines for departments to help with the management of their email:
Records Management Training Video
